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Case Study

Case Study

Pinecrest Residential

Pinecrest Residential manages rental homes in Raleigh, North Carolina. Tenant calls, maintenance requests, leasing leads and the books behind them were all handled by hand. We built them an AI property manager and an AI bookkeeping layer that run in the background.

Year:

2026

Industry:

Property management

Team:

Small in-house team

The Problem

Tenant calls, maintenance requests and leasing inquiries arrived around the clock, and every one needed a person to answer, log and follow up.

Tenant calls, maintenance requests and leasing inquiries arrived around the clock, and every one needed a person to answer, log and follow up.

Leasing leads that called after hours often went to voicemail. Maintenance requests came in by phone, text and email, so details got lost between messages. On the finance side, rent, expenses and receipts were tracked by hand across accounts, which made month end slow and reporting to owners harder than it needed to be.

tenant and leasing line answered

24/7

tenant and leasing line answered

24/7

tenant and leasing line answered

24/7

response to new leasing inquiries

<1 min

response to new leasing inquiries

<1 min

response to new leasing inquiries

<1 min

hours of admin saved each month

15+

hours of admin saved each month

15+

hours of admin saved each month

15+

Solution

We started with the tasks, not the tools: answering, logging and following up on every tenant and leasing conversation, then keeping the books current without manual entry.

We started with the tasks, not the tools: answering, logging and following up on every tenant and leasing conversation, then keeping the books current without manual entry.

Hello Gubby now answers the leasing and tenant line, qualifies new rental leads, captures maintenance requests with the details a technician needs, and routes urgent issues to the team. Behind it, an AI bookkeeping workflow reads receipts and statements, categorizes expenses by property and keeps the books ready for month end. What changed: - No more missed leasing calls after hours. - Maintenance requests arrive complete and logged in one place. - Owner reporting starts from clean, current books.

More projects

YOUR FIRST STEP

Book a free 30-minute call.

My job is to make sure you leave the first call with a clear, actionable plan.

Portrait of Saahil Abichandani, Founder & CEO of Gubby Studio

Saahil Abichandani

Founder & CEO

YOUR FIRST STEP

Book a free 30-minute call.

My job is to make sure you leave the first call with a clear, actionable plan.

Portrait of Saahil Abichandani, Founder & CEO of Gubby Studio

Saahil Abichandani

Founder & CEO

YOUR FIRST STEP

Book a free 30-minute call.

My job is to make sure you leave the first call with a clear, actionable plan.

Portrait of Saahil Abichandani, Founder & CEO of Gubby Studio

Saahil Abichandani

Founder & CEO

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Ready to start?

Get in touch

Whether you have questions or just want to explore options, we’re here.

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We are Based in Vancouver & Raleigh

Gubby

™

STUDIO

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13

Ready to start?

Get in touch

Whether you have questions or just want to explore options, we’re here.

By submitting, you agree to our Terms and Privacy Policy.

We are Based in Vancouver & Raleigh

Gubby

™

STUDIO

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Soft abstract gradient with white light transitioning into purple, blue, and orange hues

13

Ready to start?

Get in touch

Whether you have questions or just want to explore options, we’re here.

By submitting, you agree to our Terms and Privacy Policy.

We are Based in Vancouver & Raleigh

Gubby

™

STUDIO

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B
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t
o
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Soft abstract gradient with white light transitioning into purple, blue, and orange hues

329 Howe St, Unit 597
Vancouver, BC V6C 3N2
Canada

10320 Sablewood Drive
Raleigh, NC 27617
USA

© 2026 Gubby™ Studio, a subsidiary of HELLOGUBBY AI CORP. All rights reserved.

329 Howe St, Unit 597
Vancouver, BC V6C 3N2
Canada

10320 Sablewood Drive
Raleigh, NC 27617
USA

© 2026 Gubby™ Studio, a subsidiary of HELLOGUBBY AI CORP. All rights reserved.

329 Howe St, Unit 597
Vancouver, BC V6C 3N2
Canada

10320 Sablewood Drive
Raleigh, NC 27617
USA

© 2026 Gubby™ Studio, a subsidiary of HELLOGUBBY AI CORP. All rights reserved.